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• Grade: P-3
• Parent Sector: Bureau of Strategic Planning (BSP)
• Duty Station: Bangkok
• Job Family: Programme Coordination
• Type of contract: Project Appointment
• Duration of contract: 1 year
• Recruitment open to: Internal and external candidates
• Application Deadline (Midnight Paris Time): 15-DEC-2021
• UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
• (Duration of contract: 1 year, with possibility of extension subject to availability of funds and satisfactory performance.)
• Overview of the functions of the post
• Since 1961, UNESCO Bangkok Office has had a dual role as both the Asia and Pacific Regional Bureau for Education and as a Cluster Office in the Asia-Pacific region.
• As a Regional Bureau for Education, UNESCO Bangkok Office provides technical expertise and assistance in an advisory capacity through knowledge production, dissemination, and monitoring and evaluation in the field of education for 46 Member States in the region together with the UNESCO Field Offices and the Antenna Office in Myanmar.
• As a Cluster Office, UNESCO Bangkok Office also helps to implement all UNESCO programmes (education, sciences, culture and communication and information) in Thailand, Myanmar, Lao PDR, Singapore, and indirectly in Viet Nam and Cambodia in cooperation with the Country Offices in Hanoi and Phnom Penh, and the Antenna Office in Myanmar.
• Under the overall authority of the Director of the Bureau of Strategic Planning (hereinafter BSP) and the direct supervision of the Director of the UNESCO Bangkok Office, the incumbent will support the Office in its capacity as Regional Bureau for Education to strengthen resource mobilization for education and related intersectoral programmes at regional, sub-regional and national level developed by UNESCO offices in Asia and the Pacific with the support of UNESCO Office in Bangkok.
• More specifically:
• Long Description
• Strategy
• Support the Director of UNESCO Office in Bangkok in formulating, implementing and keeping its Regional Resource Mobilization Plan for education up to date, in close consultation with Directors and Heads of other UNESCO Offices in Asia and the Pacific and provide support in developing a strategy for engagement with targeted donors.
• Donor Intelligence
• Pro-actively identify and disseminate information on potential donors/partners and funding opportunities at regional, sub regional and national level for UNESCO Field Offices in the region to mobilize resources for education and related intersectoral programmes and initiatives.
• Keep up to date with the latest developments and initiatives of relevance to Asia and the Pacific (e.g. donor trends, new funding initiatives on thematic areas announced by international donors, donors announcing interest in relevant countries, donors contributing to emergency appeals, etc.); participate in relevant webinars, trainings, workshops, etc.
• Monitor all pipeline resource mobilization efforts for education and intersectoral programmes in the region and systematically share information and updates with concerned colleagues and BSP and track in the Constituency Relationship Management tool.
• Participate in regular Office meetings and document and follow up on discussions related to resource mobilization.
• Long Description
• Proposals and pitching material
• Develop key messages on the added value of UNESCO in each niche area that can be included in concept notes and project documents.
• Support programme specialists in developing compelling proposals including in response to calls for proposals, including quality assurance, budgeting for donor visibility, reporting agreements, and help coordinate joint submissions by two or more Field Offices.
• Support the Directors and the Heads of UNESCO Offices in Asia and the Pacific with the development of a set of compelling communication assets such as fact sheets, a standard slide presentation, etc. that can be customized easily for different donors.
• Contribute to and oversee project communication and visibility plans.
• Relationship Management
• Support the Directors and the Heads of the UNESCO Offices in Asia and Pacific in maintaining effective and positive relationships with all decentralized representatives of donors (incl. potential donors) and UN Asia Pacific Regional Collaborative Platform (RCP).
• Act as the focal point and responsible person to respond to any ad-hoc queries coming from decentralized representatives of donors and UN bodies.
• Organize decentralized donor review meetings or steering committee meetings, and organize and implement donor visits, in collaboration with the relevant programme colleagues and in coordination with BSP at Headquarters.
• Ensure that all key documents for donor relations (proposals, reports, field trip documentation, key correspondence, donor visibility material, etc.) are shared with Field Offices in the region and with BSP at Headquarters.
• Long Description COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.
• REQUIRED QUALIFICATIONS
• Education
• Advanced University degree in education, international relations, business administration, marketing, communication or other relevant fields to resource mobilization.
• Work Experience
• Minimum (4) years of progressively responsible and relevant work experience in one or several subject areas of education and/or in resource mobilization/marketing, of which preferably 2 years acquired at international level.
• Experience in writing material for partnerships/resource mobilization, including policies, project proposals and promotional material.
• Skills & Competencies
• Excellent interpersonal skills for teamwork and work in a multicultural setting and ability to interact effectively with different stakeholders inside and outside the Organization.
• Excellent ability to organize meetings, calls and documents that may require the input of multiple sources;
• Excellent knowledge of global/ regional development aid and philanthropy landscape.
• Languages
• Excellent knowledge (spoken and written) of English.
• DESIRABLE QUALIFICATIONS
• Work Experience
• Similar experience working with diverse organizations in the region and in another UN agency.
• Experience of mobilising resources for education from dedicated multilateral and bilateral funding source (for example, GPE, Education Cannot Wait, the EU).
• Skills & Competencies
• Knowledge of SAP and other IT based systems for planning and monitoring voluntary contributions and of systems for tracking resource mobilization and outreach to donors.
• Familiarity with the work and general functioning of international organizations in the UN system.
• Knowledge of UN rules, regulations and administrative procedures.
• Languages
• Knowledge of another official language of UNESCO (Arabic, Chinese, French, Russian or Spanish).
• UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
• For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
• SELECTION AND RECRUITMENT PROCESS
• Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
• The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
• UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
• Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
• Footer
• UNESCO applies a zero tolerance policy against all forms of harassment.
• UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
• UNESCO does not charge a fee at any stage of the recruitment process.

ประสบการณ์:

ไม่จำเป็นต้องมีประสบการณ์ทำงาน

ประเภทงาน:

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เงินเดือน:

สามารถต่อรองได้

• Post Number: 4THADM0771RP
• Grade: G-4
• Parent Sector: Sector For Administration and Management (ADM)
• Duty Station: Bangkok
• Job Family: Administration
• Type of contract: Fixed Term Field
• Duration of contract: 2 years
• Recruitment open to: Internal and external candidates
• Application Deadline (Midnight Paris Time): 04-DEC-2021
• UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
• Only candidates who are entitled to work in Thailand can apply to this position.
• OVERVIEW OF THE FUNCTIONS OF THE POST
• Under the authority of the Director and the direct supervision of the Chief of Administration and Finance Unit, the incumbent provides administrative and HR services to the management of the Office in compliance with UNESCO Rules and Regulations. In particular, s/he will:
• General accountabilities
• Act as Certifying Officer up to the authorized level delegated by the Chief Financial Officer (CFO);
• Extract data from automated systems or other sources and prepare documents for processing, reports, statistics or projections for use of Administrative Officer and managers;
• Review draft reports, verify overall accuracy, consistency and uniformity in presentations; cross-check consistency of figures;
• Draft routine correspondence, memoranda and non-substantive reports based on previous examples and templates;
• Assist in the establishment of reference and monitoring systems;
• Provide guidance and interpretation on non-complex UNESCO staff rules, regulations and Procedures;
• Assist in updating HR filing system and manage filing of the documents, creating the personnel files, keeping the HR and personnel records for both hard and electronics copies up to date in line with UNESCO Record Management.
• Long Description
• HR-Staff management support
• Review of incoming Human Resources (HR) requests including screening of relevant HR documentation relating to recruitment, contract extension, transfers, exchange or loans, and separation of personnel, and initiate required personnel actions in respect thereof. This also includes collecting applications for vacancies and conducting reference checks and coordinating interview schedules, preparing agenda and documentations when required by supervisors;
• Request or follow-up on performance assessment feedback/reports from supervisors for contract extensions and Within-Grade-Increments of staff and initiate required personnel actions;
• Assist the Administrative Officer (AO) in the management of locally recruited project personnel including recruitment process, performance management, renewal/termination of contracts, leave management and monthly payroll through iRIS; maintain the office HR roster for temporary staff;
• Maintain Staffing tables and HR-related database up-to-date, including following up on personnel files, prepare statistical summaries and statistical reports on staff projections for the use of AO and managers; during the absence of AO act as the Office HR focal point with delegated authority to validate HR actions in the HR workflow;
• Participate in HR surveys including International Civil Service Commission (ICSC) local salary, hardship and place-to-place surveys;
• Provide information and replies to personnel queries related to non-complex HR rules, regulations and procedures, including briefings to staff on the conditions of service related to contracts, appointments and/or transfers.
• HR-Staff development and training
• Assist in the planning and organization of internal learning events for office staff and staff from affiliated project offices;
• Keep the office guidelines for newcomers up-to-date, make suggestions for improvements and conduct induction meetings;
• Attend the meetings of United Nations (UN) Learning Focal Points and support the Chief Administrative Officer in the implementation of training activities under the UN Common Learning Programme;
• Make contributions to knowledge networks and participate in HR communities of practice.
• Long Description
• HR-Security
• Coordinate the registration of UNESCO personnel (international/local staff, interns, volunteers) for the attendance of mandatory UN security briefings;
• Draft periodic security reports for submission to the UN Department of Safety and Security (UNDSS);
• Maintain HR Master Data and Malicious Acts Insurance Policy (MAIP) list for the Bangkok Office and affiliated project offices up-to-date;
• Follow-up on medical check-up of security and driver personnel;
• Draft purchase requisitions for common security services according to the approved workplan;
• Perform duties as member of the UNESCO Bangkok Office Critical Staff.
• Long Description
• HR-Logistics
• Coordinate logistical arrangements for the shipment of personal effects and household goods for departing international staff;
• Process request for customs clearance of personal effects, household goods and vehicles for incoming international staff; process request for customs clearance of other duty-free consignments;
• Process requests for registration of diplomatic vehicles in accordance with the requirements of the United Nations and the Seat agreement; maintain local database on diplomatic vehicles up-to-date and communicate changes in the registration of diplomatic vehicles to UNDSS;
• Process requests for visa applications, re-entry visa, permit to stay, identity cards, driving licenses and other relevant travel documents and/or other necessary personnel-related documents in accordance with requirements of the organization and the host country for UNESCO personnel (staff members and their dependants and non-staff members);
• Assist in making logistical arrangements for workshops, corporate meetings and office retreats;
• Additional activities that may be required to ensure the success of the work team.
• COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Teamwork (C) Innovation (C) Results focus (C) Planning and organizing (C) Knowledge sharing and continuous improvement (C) - For detailed information, please consult the UNESCO Competency Framework.
• REQUIRED QUALIFICATIONS
• Education
• Completed secondary, technical and/or vocational school diploma.
• Work experience
• Minimum 3 (three) years of relevant experience in general administration, human resource support and/or finance or related field.
• Skills and competencies
• Very good skills in drafting correspondence, accurate typing and attention to details.
• Discretion and cooperative behaviour and attitude to work in a team successfully.
• Good analytical and problem solving skills, good sense of judgement and capacity to support sound financial and budgetary practices.
• Ability to provide quality and timely support and services.
• Ability to work in a multicultural environment and to establish good working relationships with external and internal partners.
• Excellent knowledge of IT skills, with proficiency in the use of MS Office (Word, Excel, PowerPoint, etc.).
• Languages
• Excellent knowledge (spoken and written) of English and Thai.
• DESIRABLE QUALIFICATIONS
• Education
• Training/certification in accounting, finance and/or administration.
• Work Experience
• Experience in the field of secretariat and administration in an international environment.
• Experience in assisting budget and performance reports for an international organization.
• Experience in applying financial rules and procedures in an international organization.
• Skills and competencies
• Knowledge of UNESCO rules and practices, procedures, protocols.
• Knowledge of ERP (Enterprise Resource Planning), such as SAP (Systems Applications and Products in Data Processing) or others.
• Languages
• Knowledge of other official UN languages (French, Arabic, Chinese, Russian, Spanish).
• UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
• For more information in benefits and entitlements, please consult ICSC website.
• SELECTION AND RECRUITMENT PROCESS
• Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
• The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
• UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
• Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
• Footer
• UNESCO applies a zero tolerance policy against all forms of harassment.
• UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
• UNESCO does not charge a fee at any stage of the recruitment process.