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Job Posting Location
Job Summary
Job Description
- Calendar and Schedule Management:
- Manage the managements' complex calendar, including scheduling appointments, meetings, travel arrangements, and deadlines.
- Prioritize and reschedule tasks based on urgency and importance.
- Liaise with internal and external stakeholders to coordinate schedules and meeting logistics.
- Communication and Correspondence:
- Screen, prioritize, and respond to the managements' emails and other communications.
- Manage information flow and ensure the managements receives critical information promptly.
- Travel & Logistics:
- Arrange and manage domestic and international travel for the managements, including flights, hotels, and ground transportation.
- Ensure smooth travel logistics and contingency plans are in place.
- Project Management and Administrative Tasks:
- Manage and prioritize the managements' projects and tasks, ensuring timely completion.
- Maintain accurate records and filing systems.
- Order office supplies and manage administrative tasks.
- Additional Responsibilities:
- Proactively identify and anticipate the managements' needs and provide solutions.
- Maintain confidentiality and discretion at all times.
- Represent the management professionally and courteously in all interactions.
Qualifications
- Bachelor's degree or equivalent experience in business administration, executive assistance, or a related field.
- Minimum of 3-5 years of experience as a Personal Assistant or Executive Assistant, preferably in a fast-paced and demanding environment.
- Strong organizational, time management, and multitasking skills.
- Excellent communication and interpersonal skills, with the ability to build rapport with stakeholders at all levels.
- Proficient in Microsoft Office Suite and other relevant software applications.
- Highly motivated, detail-oriented, and discreet.
- Ability to work independently and take initiative.
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