Job Summary:

The Executive Secretary will provide high-level administrative support to senior executives, ensuring efficient operations and handling confidential information with utmost discretion. The role requires a proactive individual with excellent organizational, communication, and problem-solving skills.

Key Responsibilities:

• Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and distribute reports, presentations, and correspondence.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and coordinate high-level meetings, including taking minutes and following up on action items.
• Maintain and update confidential files, records, and contact lists.
• Screen and direct incoming calls and emails to the appropriate individuals.
• Conduct research and prepare briefing materials as required.
• Support in handling sensitive and confidential information with integrity.
• Provide administrative support for various projects as assigned.
• Manage and supervise the secretary team, ensuring effective delegation and task completion.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 7 years of experience as an Executive Secretary, Administrative Assistant, or similar role.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English.
• Fluent in spoken and written English.
• High level of organizational and multitasking abilities.
• Ability to work independently and exercise sound judgment.
• Exceptional attention to detail and accuracy.
• Demonstrated ability to handle sensitive information with confidentiality.
• Proactive problem-solving and decision-making skills.

Preferred Skills:

• Experience in supporting C-level executives is an advantage.
• Proficiency in using scheduling and productivity tools.
• Familiarity with office management software and tools.