Job Title HR Administrator

Job Summary

Responsible for HR administration and coordination of assigned HR operations, government relations, staff benefits, and employee support.

• Reports To HR Supervisor

Times of Duty Monday to Friday 7.30 am to 4.30pm. Occasional weekend/holiday work required.

Job activities & responsibilities

HR operations

• Prepares, updates and manage staff data including update staff list for HR

• Coordinate and manage the recruitment and onboarding process for Admin Office staff, including job posting, initial telephone interviews, arranging interviews with relevant Line Managers, reference checks, police clearance, SSO registration, and other onboarding requirements.

• Assist with the onboarding and settlement of new expatriate staff, including initial visa documentation checks, airport pick-up, house hunting, and other practical arrangements as required.

• Coordinate health Insurance including bidding and travel insurance arrangements for all staff and maintain accurate records.

• CPD arrangement for all staff

• Support the planning and implementation of training and development programmes.

• Assist with the development, review, and maintenance of HR policies and procedures.

• Maintain and organise important HR and school documents and ensure records are kept accurately and securely.

Government Relation Operations

• Prepare, coordinate, and monitor documents required for the application and renewal of Substitute Thai Teaching Licences and Thai Teaching Licences for new and existing staff, ensuring that applications are completed within the required timelines.

• Maintain accurate and up-to-date records of teaching licence applications and related government documentation.

• Handle teacher appointments and resignations through the MOE Single Sign-On system.

• Coordinate police clearance letters and appointments as required.

• Monitor relevant government regulations and requirements and keep HR records and processes up to date.

• Assist with projects and tasks related to Government Relations as assigned.

Staff Benefits

• Coordinate and handle staff compensation and benefits administration, including Social Security (SSO).

• Assist staff with enquiries relating to SSO and other assigned staff benefits.

• Maintain accurate and up-to-date staff benefit records.

Employee Relations

• Assist with handling staff complaints, requests, and concerns, and provide appropriate support and solutions.

• Assist with managing employee relations and labour relations matters in accordance with school policies and relevant labour regulations.

• Assist with liaising with the Ministry of Education, Ministry of Labour, and other relevant authorities on employee relations and labour-related matters where required.

Staffing

• Prepare, update, and maintain accurate staff data and HR records.

• Assist with succession planning, talent management, and other HR-related initiatives.

• Assist with coordinating and monitoring the review and updating of Job Descriptions...

• Maintain and regularly update the HR staff list.

• Arrange with KPI setting, performance management, coaching, and feedback processes for Admin Office staff.

• Maintain accurate and up-to-date records relating to staff positions, headcount, and organisational structure.

Other

• Assist and participate in school events and activities as appropriate.

• Perform other duties and responsibilities as assigned by the HR Supervisor

Minimum

Qualifications

• Bachelor Degree in related field

• At least 3 years work experience in related field

• Knowledge of computer systems

• Strong service orientation and organisation skills

• Good command of English

• Multitasking skills