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The Administrative Assistant reports directly to the Administration Manager and is part of the Administration team responsible for carrying the administrative duties for the school including
- assisting with inquiries and issues from other members of staff and parents;
- dealing with general school e-mail correspondence promptly
- assisting with the report and control of children at the Bus Holding area at the end of each school day to ensuring children are accounted for and depart safely
- arranging for staff personal and business travel quotes and making booking with the school's travel providers including acting as a liason between staff and the school's travel agents
- liasing between the school's contracted bus service provider, the school and parents to control changes to routes, passenger, pick-up times etc.
- managing the presentation and update of canteen menus onto the school''s website, intranet and display TV screen displays in co-ordication with the canteen provider
- checking the provision of catering is according to request
- liasing with the catering provider to obtain quotes, book and manage the system for non-regular special catering requirements and special dietary requirements for children
- assisting with record keeping including updating catering and bus reports
- assisting with processing on;ine subsciprtions and purchases
- assisting with controlling school trip budgets
- supervising the stock of office supplies and stationery
- assisting with the management of refreshments for visitors
- providing support to the reception function of the school
- assisting with extra-curricular administration
- assisting with ad-hoc administrative duties including providing support for special events e.g. speech day, concert and events.
- have a Bachelor's degree or equivalent
- have a good English and Thai communication skill
- have a pleasant personality with good interpersonal skills
- be positive, engaging and friendly in manner to all staff, students and visitors to the school
- be professional, neat and presentable both in the work and task undertaken and in their personal appearance
- have a can-do approach, be efficient and accurate in dealing with workand duties assigned
- be flexible in approach to work and enjoy working as a part of a team
- respect confidentiality as required
- promote a favorable impression of the school at all times
- comply with the school's policies and procedures.
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