• Assist Board of Directors&Sub-Committees activity
• Coordinate with SET, SEC and TSD
• Performing various administrative tasks

Job Summary: (Hybrid Working)
Performing various administrative tasks using independent judgment and discretion. Support function to the role and responsibility of Company Secretary & Assistant Company Secretary as assigned. Act as a liaison person with other functions, Board of Directors, members of the Sub-committees, Executives and their secretaries for the meetings or any activities that the Board of Directors, Sub-committees and Executives will be attended.

Role & Responsibilities:

• To provide clerical and administrative support function to the Company Secretary.
• To coordinate with all directors and executives in order to schedule the time & availability of the directors & executives for the meetings.
• To prepare all papers for shareholders, Board of Directors & Sub-Committees meetings to be delivered in presentable form.
• To arrange a filing system both hard copy and electronic files for Corporate Secretary Department to keep record of necessary information as required by law:
• Keeping all files and track record of all directors’ and executives’ profiles, reports on interest filed by them and keeping the file of notices calling directors meeting, sub-committee’s meeting, shareholder meeting, minutes of the board of directors’ meeting, sub-committee’s meeting minutes of the shareholders’ meeting and an annual report of the company;
• Keeping and maintain all corporate documents and track record of subsidiaries of the Company
• Maintaining electronic and paper records ensuring information is organized and easily accessible
• To assist/liaise all Board of Directors & Sub-Committee’s activities, such as Directors’ remuneration payment, any expenses for meeting (food and beverage) etc.
• To liaise with internal and external functions for shareholders’ meeting e.g. shareholder registration system, hotel, newspaper for official announcements of the Company etc. and to process any invoice payment until completion.
• Provide/order the required equipment and stationaries for Corporate Secretary Department and all directors and perform other related duties as assigned

Basic Qualifications:

• Minimum Bachelor degree in Business administration re related field.
• Have experience at least 2 years in secretarial or admin.
• Experienced in listed company and used to coordinate with SET, SEC and TSD would be an advantage.
• TOEIC at least 550 points.
• Good and proficient in MS.Office (Word, Excel, and PowerPoint).
• Good Interpersonal and Communication skills.
• Flexible, Good Coordinator and Good Service Mind with Relationship.
• Willing to learn with multi-tasking skills.
• Ability to prioritize work and to work well under pressure.
• Technical Skill: Expertise for Company law, SEC Compliance, Organizational Knowledge
• Functional Soft Skill Requirement: Summarizing Skills, Attention to Detail, Communication skills
• Others: Administrative Support Skills, Budgeting Skills, Time management and collaboration