JOB DESCRIPTION

• Assists the Head of Shopping Business Center with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports/approval flow; composing and preparing correspondence; arranging complex and detailed meeting plans, itineraries and agendas and compiling documents for meetings.
• Support the Head of Shopping Business Center in the preparation and presentation of reports, proposals, budgets, and related activities in servicing and developing contracts and relationships with stakeholders and partners
• Coordinates meetings and strategic activities with the senior leadership team.
• Drafts reports, and letters; prepares and coordinates oral and written communication with executives, team and clients.
• Assist and participate in coordinating the agenda of management team meetings, assisting in scheduling, and attending meetings.
• Represents the Head of Shopping Business Center in designated meetings as required. Prepares an account of the meetings and follows up on assigned action items.
• Maintains the Head of Shopping Business Center’s work portal and desk and performs other duties as assigned.
• Assist Head of Shopping Business Center with special business tasks when required

REQUIREMENT

• Bachelor’s Degree in business administration or in a related field
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, executives, and external partners.
• Excellent management, time management, systematic approach, and problem-solving skills.
• Excellent writing, editing, grammatical, and communication in English; knowledge
• Make it happen attitude and able to be hands-on and be a team leader/team player.
• Support the Head of Shopping Business Center in the preparation and presentation of reports, and related activities in servicing and relationships with stakeholders and partners
• Produce documents, briefing papers, reports, and presentations.
• Organise meetings and ensure that the Head of Shopping Business Center is well prepared for those meetings, preparing agendas, pre-meeting briefings, and meeting papers.
• Any other duties as may reasonably be required by the Head of Shopping Business Center