Job description

Support the management of commercial leasing operations by preparing lease-related documents, coordinating with tenants on promotional activities, monitoring rental payments, maintaining good relationships with existing tenants, handling tenant inquiries and concerns, and preparing regular reports.

Key Responsibilities

1. Support Lease Documentation

• Prepare and collect basic information for lease agreements, such as space details, lease terms, and tenant information.
• Coordinate with internal teams to provide the required information for lease documentation.

2. Maintain Tenant Database

• Update and maintain tenant information in the system, ensuring all records are accurate and up to date.
• Organize and manage data for easy access and reporting.

3. Prepare Reports

• Prepare daily, weekly, and monthly reports related to leased spaces, lease agreements, and tenant activities.
• Support data analysis and prepare summary reports for the manager.

4. Coordinate Tenant Promotional Activities

• Receive requests from tenants regarding promotional activities and events.
• Review basic information and coordinate with relevant departments to complete the approval process.

5. Support Leasing Activities

• Collect information about available spaces and potential leasing opportunities.
• Prepare information and materials to support the leasing team in presenting available spaces to prospective tenants.

6. Support Tenant Relations

• Respond to tenants' basic inquiries and coordinate with relevant departments to resolve issues.
• Provide administrative and operational support to ensure smooth communication and good tenant service.