Skills:

Microsoft Office, Social media, Photography, Purchasing, Branding

Job type:

Full-time

• Follow the direction of the Heads of Basketball and Tennis and the Director of Sports & Activities.
• Coordinate the day-to-day administration and operations of the NIST Falcons Basketball and Tennis Academies.
• Coordinate practices, fixtures, matches, competitions, tournaments, camps, and Academy events.
• Manage event logistics, including schedules, facilities, transportation, buses, referees/officials, equipment, uniforms, and other requirements.
• Coordinate communications with students, parents, coaches, faculty, visiting schools, officials, and external partners.
• Support student registrations, attendance, scheduling, team lists, and competition entries.
• Coordinate travel arrangements, accommodation, itineraries, documentation, and logistics for tournaments and competitions.
• Manage the ordering, distribution, inventory, and organization of Academy uniforms, equipment, and supplies.
• Coordinate the booking and use of NIST and external sports facilities for practices, matches, and events.
• Support purchasing, invoicing, budgets, and other administrative and financial processes for both Academies.
• Maintain accurate records, schedules, databases, and administrative systems using Veracross, Google Workspace, Excel, and other relevant platforms.
• Support Academy communications, social media, photography, promotional materials, and other content as required.
• Provide timely and responsive support to parents and students regarding Academy programmes, schedules, competitions, and logistics.
• Provide administrative and logistical support to the Heads of Basketball and Tennis and the Sports & Activities Department as required.
• Support the development and implementation of Basketball and Tennis Academies branding, signage, and promotional materials.
• Assist students, parents, coaches, and visiting teams with questions, requests, and inquiries.
• Support the smooth organization and movement of students, teams, officials, and visitors during Academy activities and events.
• Work positively and collaboratively with colleagues and consistently uphold the values of NIST.
• Be familiar with and adhere to NIST safeguarding policies and report any concerns to the Line Manager.
• Abide by the NIST Professional Code of Conduct at all times.
• Attend meetings and contribute positively to the development of the Basketball and Tennis Academies and Sports & Activities Department.
• Respond to emails and communications in a timely manner, generally within 24 hours.
• Attend and support Basketball and Tennis events, matches, competitions, tournaments, and other Sports & Activities events as required.
• Participate in assigned professional development and maintain current knowledge of relevant systems, procedures, and practices.
• Undertake other duties and responsibilities as reasonably requested by the Director of Sports & Activities.
• Bachelor's degree in a relevant field.
• Experience in administration, sports, events, education, or a related field.
• Experience supporting sports programmes, competitions, tournaments, or large-scale events is desirable.
• Experience coordinating logistics, transportation, facilities, officials, or event operations is desirable.
• Knowledge and experience of effective safeguarding practices and Strong written and spoken English communication skills.
• Computer literate and proficient in Microsoft Office, Google Workspace, Veracross, and web-based programmes.
• Excellent communication and interpersonal skills, with the ability to work effectively with students, parents, coaches, colleagues, officials, visiting schools, and external partners.
• Highly organized and detail-oriented, with the ability to manage multiple schedules, deadlines, events, and competing priorities.
• Strong logistical and problem-solving skills, with the ability to remain calm and effective under pressure.
• Service-oriented, responsive, adaptable, and committed to providing a positive experience for students and families.
• Self-motivated and able to work independently while contributing positively as part of a team.
• Willingness to work additional hours when required for matches, competitions, tournaments, events, and programme preparation.
• Mature, professional, flexible, and student-focused.
• An interest in basketball, tennis, sport, and the role of Sports & Activities within an educational environment.
• A commitment to the values of NIST and enthusiasm for the role of sport in supporting student development and the NIST mission.
• Working hours are 9:00 AM - 6:00 PM, Monday - Friday.
• Plus, any additional events, tournaments, or other activity that requires attendance on weekdays and weekend.