Admin Officer

We are looking for an Administrative Officer to oversee all aspects of Minto’s back office process.

To us,an Administrative Officer is a person that is able to become the supporter of everyone to work at their full potential. This means that your Administrative Officer duties will involve managing activities such as contract making, office supply control, managing company activities, attendance control, recruiting process management, and so to make sure the internal workflow is as smooth as possible. 

Your main objectives are two, one is to manage back office tasks and two is to create a friendly environment for the internal team.

The job of Administrative Officer is important to business success.  Our business has been growing bigger over the last few years resulting in Minto having fast paced business activities to require more back office support.

Job Scope

1. Supports company operations by maintaining office systems and supervising staff.

2. Assistance to Managing Director (Maintain the itinerary, run basic correspondence arranging meetings)

3. Record and report employee’s attendance on system.

4. Manage company important announcements such as holidays, activities, employee satisfaction surveys and so.

5. Manage company’s office supplies and equipment by collecting requests from employees and getting approval on spendings.

6. Operate the internal process of contract making and signing.

7. Actively participate in the company's working environment and suggest the solution to the management when necessary.

8. Research and report on assignments that are given by the management.

9. Communicate with external suppliers and partners to process the application, registration and so.

10. Organize national and international trips including all travel arrangements, accommodation, visas, maintaining the itinerary, ordering currency and compiling expense claims on return

11. Make sure the office is always clean and organized by managing cleaners and organizing office supplies.

Qualification

1. The candidate has the consistency in working progress and is able to handle multiple tasks at the same time.

2. The candidate is able to fluently communicate with internal and external people to be able to process or solve the issues. (High communication skill)

3. The candidate has high endurance under pressure and is able to continue until each task is completed.

4. The candidate knows how to use Google Docs (Slide, Spreadsheet, etc.) and Microsoft Office to be able to create or edit documents.

5. The candidate has an energetic and pleasant personality that is willing to support other employees.

6. The candidate has high responsibility in assigned tasks and is able to manage the due date of each task.

7. The candidate has high proactiveness and willingness in learning new.

8. The candidate knows the process of contract making, governmental document issuing process will be a plus.

9. Graduated with a Business Administration Degree.

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