Experience:

1 year required

Skills:

Accounting, Assurance, Microsoft Office, English

Job type:

Full-time

• Accounting AdministrativeResponsibilities.
• Document Management and Digital Processing.
• Receive, scan, categorize, and organize original client documents, ensuring accurate and systematic filing.
• Maintain both electronic and physical filing systems, ensuring documents are properly indexed, securely stored, and readily accessible when required.
• Apply document retention and disposal procedures in accordance with firm policies and regulatory requirements.
• Accounting and Tax Compliance Support.
• Assist in the preparation of accounting records, tax filings, and supporting schedules under the supervision of senior team members.
• Verify documentation for completeness and follow up with clients for missing information when required.
• Marketing and Proposal Support.
• Assist in the process of proposal preparation, including but not limited to, preparation of LRC, COI in line with the firm procedures.
• Assist in preparing presentation materials for proposals, events, communication for both internal and external uses.
• Other Administrative and Team Support.
• Provide other administrative support to business services team, including but not limited to scheduling, document preparation, data entry, and other operational tasks as required.
• Technology and Process Improvement.
• Support the implementation and ongoing use of digital tools, AI applications, and workflow automation solutions to improve efficiency, accuracy, and service delivery.
• Receptionist & Administrative.
• Act as the first point of contact for visitors, clients, and callers by providing a professional and welcoming reception service.
• Answer and direct incoming calls, emails, and general enquiries in a timely and courteous manner.
• Provide administrative support to various service lines, including Audit, BSO, Advisory, Tax, Legal, and other teams as required.
• Resolve routine administrative and customer service issues or escalate them appropriately.
• Assisting with BDO stock record keeping (e.g. BDO premium goods for marketing purposes).
• Keeping record of lockers usage and update promptly.
• Manage incoming and outgoing correspondence, courier services, and postal arrangements.
• Prepare, scan, file, and maintain documents and records in accordance with company procedures.
• Coordinate meeting room bookings and ensure rooms are properly prepared and equipped for meetings and client visits.
• Arrange travel, accommodation, transportation, and other administrative support services for employees and visitors.
• Order, maintain, and monitor office supplies, stationery, pantry items, and other office resources.
• Support internal meetings, training sessions, employee activities, and company events, including arranging refreshments and catering when required.
• At least 1 year of experience in Accounting Administrative, Administrative, Receptionist or related field.
• High school diploma, vocational certificate, or equivalent qualification.
• Good command of written and spoken English.
• Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and Teams.
• Strong attention to detail and commitment to accuracy.
• Strong customer service mindset with excellent interpersonal and communication skills.
• Proactive, responsible, and able to work independently as well as collaboratively in a team.