Role Summary The Administrative Officer provides comprehensive administrative and clerical support to the operations, engineering, and project teams. This role ensures smooth day-to-day o1ice activities, maintains accurate records, assists with document preparation, and supports coordination between departments to enable e1icient project execution. Key Responsibilities Office Administration & Document Control • Organize and maintain project and office files (contracts, purchase orders, reports). • Prepare and format documents, letters, and meeting minutes. • Ensure all records are properly archived and easily retrievable. Procurement & Finance Support • Create purchase requests and coordinate with Procurement for ordering materials and supplies. • Collect and submit invoices, receipts, and payment requests to the Finance team. • Monitor petty cash usage and prepare expense reports. Scheduling & Coordination • Arrange internal and external meetings, including room bookings and preparation of materials. • Assist in coordinating travel and accommodation for PM and engineering teams. • Follow up on project documentation with suppliers, subcontractors, and clients as required. Communication • Answer and direct incoming phone calls and emails. • Serve as the point of contact for general administrative inquiries. Qualifications • Bachelor's degree in Business Administration, Management, or related field. • Minimum 2–3 years of experience in administrative roles (experience in construction, engineering, or installation companies is an advantage). • Proficient in MS O1ice (Excel, Word, Outlook). • Strong organizational skills and attention to detail. • Good written and verbal communication skills. • Ability to manage multiple priorities and deadlines. Preferred Attributes • Experience handling basic procurement or finance administration. • Familiarity with document control practices. • Positive attitude and willingness to support diverse tasks.