Executive Assistant & Purchasing Executive

Job Summary

The Executive Assistant & Purchasing Executive provides administrative support to the Vice President while managing procurement activities for company operations, marketing initiatives, projects, and employee-related programs. This role requires strong organizational skills, vendor coordination, purchasing administration, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Assistant

Responsibilities:

• Manage the Vice President's schedule, including calendars, appointments, meetings, and business travel arrangements

• Prepare and coordinate documents requiring VP's review, approval, and signature and maintaining accurate and confidential records

• Coordinate travel and expenses, including flight bookings, travel arrangements, expense claims, and reimbursements

• Follow up with departments on reports, action items, and deliverables to ensure timely completion

• Provide administrative and operational support to the VP, including special projects and ad hoc assignments

Purchasing

Responsibilities:

• Manage and coordinate the purchasing process end-to-end, from sourcing and comparing quotations to order placement and delivery for company merchandise and corporate gifts including but not limited to souvenirs, promotional items, T-shirts, New Year gifts, hampers, flowers, etc

• Manage supplier databases and procurement records, including issuing purchase orders (PO), tracking approvals, and supporting cost optimization initiatives

• Manage company-wide business travel, including flight booking, travel insurance and purchasing, liaising with travel agencies and airlines, and providing travel support to employees while ensuring cost-effective and efficient arrangements

Qualifications:

• Bachelor's degree in Business Administration, Management, Procurement, or a related field

• Minimum 2-5 years of experience in Executive Assistant, Administrative, Purchasing, or Procurement roles

• Good to excellent verbal and written English

• Strong organizational and multitasking abilities

• Excellent communication and coordination skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)

• Good negotiation and vendor management skills

• Ability to handle confidential information with discretion

What We Offer:

• Flexible working hours

• Hybrid working (one day per week work-from-home)

• Career development and promotion opportunities

• Provident fund

• Group insurance

• Annual health check / Flu vaccine

• Annual and other leave entitlements

• Birthday leave

Work location:

• The ParQ building [MRT Queen Sirikit Convention Center]