Officer, People System Services

Salary: Negotiable

Location: VietJet Thailand at Suvarnabhumi Airport

Team: People Department

Application deadline: 15/10-31/12/2026

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Job Description

Key Responsibilities:

• Maintain HRIS, time attendance and employee self-service platforms, including Base Request workflows and forms.

• Set up and update organization structure, positions, approval flows and user access rights.

• Act as first-line support for system issues; log and follow up cases with vendors and IT.

• Keep employee master data accurate and up to date

• Maintain personnel files, both digital and physical.

• Process employee requests on time, such as employment and salary certificates, visa support letters and data change requests.

• Prepare HR letters and documents in line with company templates.

• Answer employee questions about HR systems and services.

• Check and close monthly time attendance, leave, overtime and shift data.

• Support social security, provident fund and tax data submissions.

• Prepare data for management, audits and government reporting.

• Build dashboards and turn data into clear insights.

Qualification:

• Bachelor's degree in HRM, Business Administration, Information Systems or a related field.

• Senior Officer: same; Master's degree is a plus.

• Officer: 1-3 years in HR operations, HRIS or HR services.

• HR systems - Officer: has used an HRIS or time attendance system (e.g. Base, SAP SuccessFactors, Workday, Human Soft).

• HR systems - Senior Officer: has configured or administered an HRIS; has led or joined a system rollout or UAT.

• Intermediate (VLOOKUP/XLOOKUP formulas, pivot tables, data cleaning).

• HR knowledge - Officer: basic Thai Labor Protection Act, social security and PDPA.

• HR knowledge - Senior Officer: solid knowledge of Thai labor law, payroll inputs, PDPA and HR audit requirements.

• Experience with Microsoft 365 is an advantage.

• Experience in aviation, airline or another 24/7 operation with shift workers is an advantage.

• Experience with Google Workspace, workflow or automation tools; Vietnamese language skills are an advantage.

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Key Responsibilities:

• Maintain HRIS, time attendance and employee self-service platforms, including Base Request workflows and forms.

• Set up and update organization structure, positions, approval flows and user access rights.

• Act as first-line support for system issues; log and follow up cases with vendors and IT.

• Keep employee master data accurate and up to date

• Maintain personnel files, both digital and physical.

• Process employee requests on time, such as employment and salary certificates, visa support letters and data change requests.

• Prepare HR letters and documents in line with company templates.

• Answer employee questions about HR systems and services.

• Check and close monthly time attendance, leave, overtime and shift data.

• Support social security, provident fund and tax data submissions.

• Prepare data for management, audits and government reporting.

• Build dashboards and turn data into clear insights.

Qualification:

• Bachelor's degree in HRM, Business Administration, Information Systems or a related field.

• Senior Officer: same; Master's degree is a plus.

• Officer: 1-3 years in HR operations, HRIS or HR services.

• HR systems - Officer: has used an HRIS or time attendance system (e.g. Base, SAP SuccessFactors, Workday, Human Soft).

• HR systems - Senior Officer: has configured or administered an HRIS; has led or joined a system rollout or UAT.

• Intermediate (VLOOKUP/XLOOKUP formulas, pivot tables, data cleaning).

• HR knowledge - Officer: basic Thai Labor Protection Act, social security and PDPA.

• HR knowledge - Senior Officer: solid knowledge of Thai labor law, payroll inputs, PDPA and HR audit requirements.

• Experience with Microsoft 365 is an advantage.

• Experience in aviation, airline or another 24/7 operation with shift workers is an advantage.

• Experience with Google Workspace, workflow or automation tools; Vietnamese language skills are an advantage.

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