About the role

This role involves managing the purchasing of parts, materials, equipment and related items from overseas suppliers, coordinating with international suppliers on orders and delivery schedules, and overseeing import documentation and customs clearance processes.

Key responsibilities

Handle purchasing of parts, materials, equipment and related items from overseas suppliers

• Request quotations, compare prices, delivery lead times and purchasing conditions

• Issue and follow up Purchase Orders (PO) with overseas suppliers

• Coordinate with overseas suppliers regarding order confirmation, production and delivery schedules

• Check and follow up import documents such as Invoice, Packing List, B/L, Certificate of Origin and other related documents

• Coordinate with shipping companies, freight forwarders, Logistics and Accounting departments for import and customs clearance

• Monitor shipment schedules and ensure materials and parts are delivered on time

• Follow up and solve problems related to overseas orders, shipping documents and import processes

• Update purchasing/import records, shipment status and related reports

• Support import-related documentation and regulatory requirements such as TISI / NSW when required

About you

• Bachelor's Degree in Business Administration, Logistics, Supply Chain, International Business or related fields

• Experience in Overseas Purchasing, Import-Export, Procurement or related fields will be an advantage

• Good command of English, both written and spoken, with ability to communicate with overseas suppliers

• Japanese or Chinese language skills will be given special consideration

• Good computer skills, especially Microsoft Excel and Microsoft Office

• Good communication, coordination and problem-solving skills

• Detail-oriented, responsible and able to follow up multiple tasks effectively