Position Description : Reporting to the Head- Operation Support Department, the Finance & Accounting Officer is responsible for preparing financial reports and maintaining records of assets, liabilities, revenue and expenditure, payments and other financial activities. S/He conducts regular checks of the internal controls, leads the preparation of the monthly accounts closure of the operation, and ensures that disbursements are in accordance with the budget and the RIMES Financial Rules.

Major Duties and Responsibilities:

Finance and Accounting

• General accounting tasks, including reconciling and maintaining balance sheet accounts and general ledger operations, preparing journal entries, preparing monthly closing and financial reports, preparing account/bank reconciliations
• Perform finance analysis, reporting and management tasks
• Oversee the validation of transactions and verification of their overall impact on the general accounts
• Contributes to updating financial and accounting policies and related tools, systems, technologies, and related procedures.
• Lay down and validate the accounting systems and tools
• Review financial paperwork and procedures, provide recommendations, and make necessary changes

• Ensure all expenses are within assigned project budget and verify the completeness of all required supporting documentation for all payments vouchers
• Prepare payments, bank transfers, and do the bank transactions
• Produce periodic financial reports and other financial documents for the management of RIMES in accordance with the prevailing policies and procedures
• Ensure timely and accurate monthly and year end closure of accounts, including bank reconciliation, and submit reports to the Head- Operation Support Department as per prescribed deadlines.
• Prepare invoice to the projects for services and cost share
• Ensure account receivables and payables activities are performed accurately and timely
• Settle amounts due, or recover outstanding receivables
• Identify and resolve invoicing issues, accounting discrepancies and other financial related issues
• Prepare and coordinate financial audit
• Ensure timely and effective follow up to audit observations and recommendations
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Update the Head- Operation Support Department on financial status of the organization

Grant Management

• Assist the Programme Officer in reviewing budget proposals of grantees and sub-contractors

Administrative

• Ensure proper and complete documentation and filing for easy retrieval of all accounting related documents
• Identify and provide feedback and suggestions to management related to improvements to the RIMES’s policies, procedures, processes and financial systems and related programs
• Perform other duties as assigned by the Head- Operation Support Department.