Personal Assistant to CEO

Duties and Responsibilities

• Manage and maintain daily schedule and appointments.
• Take notes in meetings, conferences and day-to-day activities.
• Receive and distribute relevant information to/from internal and external sources.
• Arrange for any required materials (presentations, documentation, handouts etc. for meetings.
• Coordinate and assist  executive regarding to the summary on related weekly, monthly report.
• Report to and works directly for the executive to ensure smooth management and operation.
• Maintain the executive's appointment schedule by planning and scheduling meetings.
• Conserve executive's time by reading, researching, and routing correspondence; collecting and analyzing information.
• Complete special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; following up on results.
• Control and providing support in accumulating and handling overall documents for the executives.
• Coordinate with internal and external organization to create mutual understanding in operations and facilitate to the executive.

Qualifications

• Bachelor's degree or higher in any related field
• 3+ years of experience in personal assistant
• Open  to new challenges , flexible to change
• Full Service mind, good interpersonal skill, able to handle confidentiality
• Ability to work under high pressure , with tight deadline-driven environment
• Positive and Can do attitude
• Highly reliable and trustworthy, ability to handle confidential matters
• Self-motivated, detail- oriented, well organized and pro-active in every approach
• Possessing excellent follow up and monitoring on outstanding tasks from various staff level
• Good personality; professional look
• Excellent in computerized system ( Excel, Word and Power point )
• 5 working days, weekend may stand by in meeting , 24hours for urgent case