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Experience:

2 years required

Skills:

Procurement, SAP, VPS, English

Job type:

Full-time

• Procurement - Act as a center of department for procurement process such as create PR, monitor PO and follow up GR in the system (MyBUY and SAP).
• Hotel & Flight Booking - Act as a center of department by follow process and system for how to book flight and hotel via approved Travel agency and arrange for airport transfer or between location if needed.
• VISA Arrangement - Act as a center of department for support all VISA arrangement.
• T&E -Support T&E or claim request for Managers in charge Process.
• Meeting & Scheduling appointments - Fully support for internal/external department meeting and scheduling appointments, assembling necessary material for meetings. For meeting room booking and schedule meeting across function.
• Administrative duties - Act as a center for department documents, Presentation support as needed, follow up signature, take care of department s document, fully support of shipping process, import and export request of your department. Perform administrative, clerical, and general office duties in a responsible cost efficient and confidential manner. Coordinating with other functions and team members for projects and assignments.
• Company Process - Maintain knowledge of corporate policy and procedures to assist in administrative matters.
• Other Supporting - Support expat VPs, Directors, and managers on reasonable personal issues when local language support is needed, and activities related to 1st time relocated into country.
• Additional duties as requested on a reasonable basis by managers.
• Qualifications:2+ years of relevant experience. Would be a plus if used to work in FMCG having experience in Team Assistant.
• Results driven with attention to detail.
• Proven communication skills - verbal and written.
• Excellent with scheduling meetings and managing calendars.
• Technical efficiency with database systems.
• Highly organized, able to meet deadlines and manage multiple demands.
• Proficient knowledge of Microsoft Office. Excellent in Excel & PowerPoint is a plus.
• Fluent in Thai and English (speaking, reading, and writing).

Experience:

3 years required

Skills:

Compliance, Microsoft Office, Pleasant Personality

Job type:

Full-time

• Manage and maintain Senior Executive s schedules, appointments, travel, hotel and visa arrangements.Scheduling appointments, calls and meetings, including internal and external logistics arrangement (off-site meetings) if required.
• Arrange travel logistics, including hotel bookings, flights and Visa when required.
• Working closely with mobility team to ensure compliance with the latest travel protocols.
• Submit Executives timesheets and expense claims.Ensure timely submission of timesheets and expense claims via Concur for Executives.
• Answer and manage incoming queries related to consulting.
• Schedule and coordinate calls, meetings/events, and meeting logistics.Handle confidential materials as required.
• Assist in compiling and producing meeting presentation materials. Prepare and edit correspondence & communication. File and retrieve documents and reference materials.
• Attend meetings and accurately record meeting minutes when required.
• Support company car s driver s schedule, driver s contract, maintenance and external car arrangements.
• Receive and interact with guests/visitors.
• Provide executive assistance support to visiting Executives, as needed.
• Liaise with internal staff at all levels.
• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence.
• Providing administrative support to the management team and other departments as required.
• Ad-hoc services.
• Support ad-hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors.
• Support Team Lead on Firm events.
• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognizing individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.
• Education: Should possess at least minimum Diploma in business administration or a related field is preferred.
• Proven experience as an Executive Assistant or a similar role. Preferable supporting a c-level executive with 3-5 years working experience.
• Able to commence within short notice will be desirable.
• Able to multi-task and work in matrix organization reporting structure, with strong organizational and time-management skills.
• Ability to handle confidential and sensitive materials and critical assignments professionally.
• Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.
• Excellent verbal and written communication skills.
• Highly proficient in Microsoft Office and Concur.
• Resourceful and well-organized.
• Mature, responsible, and hard-working with a pleasant personality.
• A natural ability to prioritize, proactive and self-motivated.
• Flexibility and adaptability to changing priorities.
• Due to volume of applications, we regret only shortlisted candidates will be notified.
• Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.
• Requisition ID: 111681In Thailand, the services are provided by Deloitte Touche Tohmatsu Jaiyos Co., Ltd. and other related entities in Thailand ("Deloitte in Thailand"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Thailand, which is within the Deloitte Network, is the entity that is providing this Website.