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Job type:

Full-time

• To act as a first point of contact dealing with correspondence and phone calls.
• Perform variety of secretarial duties and administrative support to management.
• To proactively manage and coordinate the diary of the Executive Management by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
• To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• Bachelors degree or higher in Business Administration or related field.
• Have education background from Secretary college will be an advantage.
• At least 5 year-experience as Secretary to Executive Management in Insurance or Finance Banking.
• Basic financial knowledge to perform responsibilities related to cost control to budget administration.

Experience:

3 years required

Skills:

Microsoft Office, Service-Minded, Power point, Leadership Skill, English

Job type:

Full-time

• Manage and coordinate executives' calendars, appointments, and schedules.
• Arrange meetings, conference calls, and business appointments.
• Organize travel arrangements, accommodation, transportation, and itineraries.
• Manage executive correspondence, emails, and documentation.
• Handle confidential information with discretion and professionalism.
• Meeting Coordination.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, materials, and supporting documents.
• Attend meetings when required and record meeting minutes.
• Track and follow up on action items and deadlines resulting from meetings.
• Coordinate logistics for management meetings, workshops, and events.
• Documentation & Presentation Support.
• Prepare, format, and organize reports, presentations, and business documents.
• Compile information from various departments for executive review.
• Maintain organized filing systems and records, both electronic and physical.
• Stakeholder Coordination.
• Serve as a point of contact between executives and internal/external stakeholders.
• Coordinate communications and follow-ups across departments.
• Support the smooth flow of information between leadership and business teams.
• Office & Event Support.
• Assist in organizing executive events, town halls, leadership meetings, and workshops.
• Coordinate attendee registration, meeting logistics, and related administrative activities.
• Support other ad-hoc administrative tasks as assigned.
• Bachelor's degree in Business Administration or a related field.
• Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or related role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and follow-through.
• Fluent in Thai and English.