Friendly and Supportive team.

Get to know the Role:

To ensure functionality of the built environment by integrating people, place, process and technology.
Performance objectives and Key Performance Measures.
Provide leadership to the facilities management team.
Demonstrate leadership & responsiveness and creativity.
Front Desk Management.
Season Parking administration.
Onboarding Procedures such as access card issuance and email addition of new Grabbers.
Attending to internal customers and external customers queries.
Administrative duties such as raising of ePRs and invoice processing.
Tracking of OPEX and CAPEX costs in the company.
Mail management.
Facilities Management.
Work with cleaning vendors to ensure office cleanliness, pantry.
Vendor management: ensure vendors adhere to Service Level Agreements in contracts.
Contract/ Lease management, to ensure that all contracts are renewed in time with accordance to regional procurement standards.
Liaise with Building Management on Building related matters.
Effectively communicate with different stakeholders to uphold the maintenance of the office.
Allocation of seats to departments based on their business needs.
Work with outsourced designers and internal stakeholders for minor expansion projects.
Lease matters and rental invoice processing.
Move Management: Ensure move transition of employees through clear communication.
Ensure proper documentation pertaining to all site-related matters such as Floor plans, MEP drawings.
Supervision of minor repair works in the office.
Ensuring Facilities Systems are updated regularly according to Regional Standards.
Also assist Corp Security matters.
Office Expansion Project Management.
Getting requirements from departments and managing expectation of departments.
Tracking of progress to ensure contractors adhere to project timeline and quality.
Liaising with security and IT department.
Ensuring relevant approvals from building management.

The must haves:

Minimum 4 years of experience in relevant function.
Able to work in fast paced environment with minimal supervision.
Strong administration skills.
Good command of English.