Location:

Thailand

Department:

Administrative

POSITION SUMMARY

Key Responsibilities

• Complete a broad variety of administrative support, including scheduling appointments (internal and external meetings), screening emails and calls, and maintaining calendar and reminder systems.

• Prepare correspondence, memoranda, reports, forms, and other documents as assigned.

• Proofread, translate, edit, review, and add recommendations on documents as assigned and upon supervisor(s)'s approval.

• Attend to daily mails and messages on all requirements or assistance required from direct supervisor(s).

• Handle initial client inquiries in both verbal and written forms on behalf of supervisor(s).

• Maintain and keep all client and office matters updated, including opening new files, request conflict-of-interest checks, and preparing files to be closed.

• Coordinate and liaise the supervisor(s)' work requirements with all associates, operations professionals, and clients.

• Process timesheets, payment vouchers, and other assignments in a timely manner.

• Make arrangements for local and overseas trips; process expenses; and get reimbursements.

• Assist in preparing and setting up both client and personal meetings, including greeting, meeting, and taking care of clients and other visitors.

• Ensure that all briefings or presentation materials are well-prepared in advance of all meetings.

• Help delegate work to lawyers and ensure that the input is in keeping with the requirements.

• Perform other relevant duties as assigned.

Specification

Background and Experience

• At least 3-5 years of administrative/secretarial experience in law firms or professional services companies preferred.

Skills & Attitudes

• Communication skills - have excellent written and spoken skills in both Thai and English.

• Organizational skills - be able to effectively manage multiple assignments and prioritize work.

• Service mindset - demonstrate true commitment in achieving positive matter outcomes.

• Problem-solving skills - have excellent judgment and ability to react with appropriate level of urgency to situations that require quick response or turnaround.

• Technological Proficiency - be proficient in Microsoft Office Suite (MS Outlook, MS Word, MS Excel, and MS PowerPoint) and be willing to learn new computer programs.

• Other relevant qualities - detail-oriented, reliable, responsible, can-do attitude.

Please send the CV to: [email protected]

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Please submit CV & all related documents to [email protected]