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Location of Work: One Bnagkok (Tower5) and CUP Building

Job Summary:

The Administrator is responsible for providing end-to-end administrative and operational support for the luxury food court business, and special projects procurement in One Bangkok assigned by the Company. This role coordinates procurement and payment processes, prepares purchasing and payment documentation, calculates profit-sharing settlements for food operators, prepare accruals to support month-end financial closing activities, and ensures timely approvals and compliance with internal policies and delegated authority (DOA). The position works closely with Operations, Finance, Procurement, and business partners to ensure efficient operations.

Responsibilities:

Procurement & Payment Administration

• Prepare Purchase Requisitions (PR), Purchase Orders (PO), and Payment Requests in accordance with company policies and procedures.

• Coordinate with the authorized directors and approvers to obtain timely approval for PRs, POs, contracts, and payment requests.

• Monitor procurement and payment status to ensure timely processing and vendor satisfaction.

• Liaise with Procurement, Finance, and vendors to resolve document discrepancies and payment issues.

Profit Sharing Administration

• Calculate periodic profit-sharing settlements for food operators based on contractual terms and sales reports.

• Verify supporting documents, sales data, and revenue calculations to ensure accuracy.

• Prepare settlement reports and coordinate with Finance for payment processing.

Financial Closing Support

• Prepare month-end accrual schedules for operating expenses and outstanding vendor invoices.

• Coordinate with Operations, Procurement, and Finance to identify goods and services received but not yet invoiced.

• Ensure accruals are supported by appropriate documentation and submitted within the month-end closing timeline.

• Assist in resolving outstanding accruals and invoice variances in subsequent accounting periods.

• Support month-end and year-end closing activities by providing required schedules, reconciliations, and supporting documentation.

General Administration

• Handle incoming and outgoing correspondence (emails, mail or phone calls).

• Prepare and organize administrative documents, reports, approval memo and internal memos.

• Maintain accurate records of contracts, procurement documents, approvals, and payment files.

• Coordinate with Operations and Finance & Accounting team regarding operational and administrative matters to ensure timely completion.

• Support vendor registration in SAP system and maintain vendor documentation.

• Ad-hoc duties as assigned.

Reporting & Compliance

• Prepare administrative and operational reports as required by management.

• Ensure all procurement, payment, and financial closing activities comply with internal controls, company policies, accounting procedures, and Delegation of Authority (DOA).

• Maintain organized documentation to support internal and external audits.

• Identify opportunities to improve administrative processes and operational efficiency.

Key Qualification:

• Bachelor's degree in Business Administration, Accounting, Finance, Hospitality Management, or a related field.

• 2–5 years of experience in administration, procurement, finance support, retail, or hospitality operations.

• Experience in shopping malls, luxury retail, hospitality, restaurants, or food court operations is preferred.

• Knowledge of procurement processes, payment administration, and basic accounting principles, including accrual accounting.

• Experience with ERP systems (e.g., SAP) is an advantage.

• Proficient in Microsoft Excel, Word, and PowerPoint.

Key Competencies

Strong numerical and analytical skills, including profit-sharing calculations and accrual preparation.

• Good understanding of procurement, payment, and month-end closing processes.

• Excellent organizational and coordination skills.

• High attention to detail and accuracy.

• Effective communication and stakeholder management.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• High integrity and commitment to confidentiality, compliance, and internal controls.

Learn more about our One Bangkok Project:

https://www.onebangkok.com/en/

Only shortlisted candidates will be notified.*