What's the role?

The Executive Assistant is often the Chairman's first point of contact with people from inside and outside the organization. More significantly, as a point person for a high-level network, this position has also to manage company confidentialities to protect company best interests.

In addition, it is also a crucial to provide support to Chairman in full confidence, on a timely, cost effective and error-free manners.

Specifically, the Executive Assistant will be accountable for the following:

• Calendar Management: Managing appointments and identify key meetings. Maintaining up-to-date and ensuring conflicts are identified.
• E-mail Management: Monitoring email traffic and specifically managing appointments and pre-reading emails.
• Managing Incoming/Outgoing Mail/Fax
  • Sorting out incoming mail & fax before sending to Chairman
  • Circulating documents as & when required
  • Screening incoming mails and sending to the relevant recipients
• Travel Management: Anticipating and managing all travel arrangements (ticket, accommodation, transfer)
• Expense Management
  • Prepare, copy, track credit card and expense claims via Concur Expense for Chairman
  • Print Concur Cover Report and support documents with receipt and send to Archiving Location for barcode scanning with no delay for Chairman
• Document Management: Maintain, file and manage documents in share point.
• Events Management: Support team in organization of specific events throughout the year
• Activities
  • Support Chairman on specific activities
  • Administrative & follow up with actions from monthly meeting / update Milestones
  • Support crisis management exercise for Crisis Lead and Chief of Staff
  • Remind Chairman of his calendar for key activities
  • Tracking on GO spending

• Office Duties
  • Screening telephone calls, enquiries and requests and handling them appropriately
  • Take messages
  • Maintain office supplies and business cards for Chairman
• Visitors
  • Screen to control interruptions
  • Arrange meeting room if required for meeting with Chairman
• Ad-Hoc/Other Tasks
  • Carry out ad-hoc administrative tasks which related to business
  • Maintain close working relationships with other business support staff and HR Account Managers
  • Assist Chairman for special business tasks when required

What we need from you

We are keen to hear from candidates with proven experience supporting a senior executive or team. Besides that, we would like to see the following touched by their past work experience:

• Bachelor's or Master's degree in business administration or related studies from a reputable university.
• At least 5 years of relevant experience in executive assistance for senior level
• Excellent organization and time-management skills
• Good interpersonal skills, ability to work well with all levels of internal management/staff and tact to work all stakeholders
• Excellent English communication skills for both oral and written communication.
• Capable of maintaining confidentiality and ethical approach.
• Skillful in MS Office (particularly PowerPoint and Excel)
• Resourceful with a "can-do" driven attitude

About Shell Thailand

Shell's presence in Thailand dates back to 1892 when the first barge containing Shell kerosene docked in Bangkok. Today, Shell is one of the largest and the longest-established multinational operations in Thailand. The Shell Brand is one of the most esteemed and well respected in the Thai energy sector. Shell played a pioneering role in the advancement of the industry, from the establishment of refineries to a nationwide network of gasoline stations. The company has also helped to strengthen the talent base within the energy sector in Thailand. For more than 120 years of our operations in Thailand, Shell has been growing side by side with the country's developing economy. We have been committed to developing products of quality and to preserving the environment. Our goal is not only to achieve business success but also to play an active role in helping improve society.

An innovative place to work

There's never been a more exciting time to work at Shell.

Join us and you'll be adding your talent and imagination to a business with the ambition to shape the future – whether by investing in oil, gas, and renewable energy to meet demand, exploring new ways to store energy, or developing technology that helps the world to use energy more efficiently, everyone at Shell does their part.

An inclusive place to work

To power progress, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we are nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.

• We're creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we'll take it from there.
• We're closing the gender gap – whether that's through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
• We're striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.
• We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We're huge advocates for career development. We'll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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