Job Summary

We are seeking a highly capable, proactive, and English-proficient Executive Assistant to support a senior executive in both strategic and operational capacities. This role goes beyond traditional administrative support, acting as a trusted partner who helps drive priorities, enhance execution, and ensure seamless coordination across functions in a dynamic, fast-paced, and international business environment.

Key Responsibilities

• Manage the executive’s calendar, meetings, and priorities to ensure alignment with business objectives.
• Act as the first point of contact by screening, prioritizing, and coordinating incoming requests, visitors, and meetings to ensure relevance, urgency, and business impact.
• Support the executive in tracking key initiatives, ensuring alignment across departments, and following up on execution progress.

• Prepare agendas, high-quality briefing materials, reports, and presentations in English and Thai; take accurate minutes in English meetings, capture key decisions, and follow up on action items.

• Draft, review, and manage professional communications in English, including emails, reports, and executive-level documents, ensuring clarity, accuracy, and appropriate tone.
• Support preparation of materials for board or executive-level meetings, ensuring professionalism, accuracy, and confidentiality in all communications.

• Coordinate and communicate effectively with international stakeholders and expatriates, ensuring smooth collaboration across cultures and time zones.

• Assist in preparing reports, dashboards, and summaries to support data-driven decision-making.
• Handle sensitive business information with a high level of discretion and professionalism.
• Coordinate complex international travel arrangements, including itineraries, accommodations, and expense tracking.
• Ensure smooth day-to-day operations related to the executive’s office.
• Lead or support cross-functional and strategic projects as assigned by the executive.

Qualifications & Experience

• Bachelor’s degree in Business Administration or related field.
• Proven experience as an Executive Assistant supporting senior or C-level executives.
• Fluent in English (both written and spoken), with the ability to operate effectively in a professional and international business environment.
• Proven ability to take accurate meeting minutes in English and handle executive-level communications.

• Experience working with expatriates, international stakeholders, or board-level interactions is highly preferred.

• Strong business acumen with the ability to understand organizational priorities.
• Excellent organizational, time-management, and problem-solving skills.
• High level of integrity, discretion, and professionalism.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in project coordination, operations, or PMO is a plus.