EXECUTIVE, CORPORATE SECRETARY

Salary: Negotiable

Location: VietJet Thailand at Suvarnabhumi Airport

Team: CEO Office

Application deadline: 21/09 — 21/10/2026

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Job Description

Role and

Responsibilities:

Corporate Governance

• Ensure the Company's compliance with applicable corporate laws, regulations, the Articles of Association, and corporate governance requirements.

• Advise the Board of Directors and senior management on corporate governance best practices, statutory obligations, and regulatory compliance.

• Monitor changes in relevant laws, regulations, and governance standards, and recommend appropriate actions to ensure ongoing compliance.

Board & Shareholders' Meeting Management

• Coordinate and manage Board of Directors, Board Committee, stakeholder, and Shareholders' Meetings.

• Prepare and distribute meeting notices, agendas, board papers, and supporting documents in a timely manner.

• Attend meetings and prepare accurate meeting minutes, resolutions, and action logs within established timelines.

• Monitor and follow up on Board resolutions and action items to ensure timely implementation.

• Maintain an annual Board and Shareholders' meeting calendar and coordinate meeting logistics.

Corporate Documentation

• Maintain statutory registers, corporate records, minute books, and official company documents in accordance with legal and regulatory requirements.

• Prepare Board resolutions, Shareholders' resolutions, certificates, powers of attorney, and other corporate legal documents.

• Manage the execution of corporate documents, including physical and electronic signatures.

• Ensure proper filing, record retention, and secure custody of confidential corporate documents.

• Maintain and update company records with the Department of Business Development (DBD) and other relevant authorities.

Regulatory Compliance

• Liaise with the Department of Business Development (DBD), government authorities, regulators, legal advisors, auditors, and other external stakeholders on corporate governance matters.

• Prepare, review, and submit statutory filings and corporate documents within prescribed deadlines.

• Coordinate company incorporations, amendments to the Memorandum and Articles of Association, capital increases or reductions, changes in directors or shareholders, and other corporate transactions.

Advisory & Stakeholder Coordination

• Provide corporate secretarial support and governance advice to the Board of Directors, Board Committees, and executive management.

• Coordinate with internal departments, including Legal, Finance, Human Resources, Compliance, and other business units, on governance and regulatory matters.

• Foster effective communication between the Board, management, shareholders, and external stakeholders.

Other

Responsibilities

Handle confidential and sensitive information with the highest level of integrity, professionalism, and discretion.

• Support special assignments, strategic initiatives, and corporate projects as directed by the Chief Executive Officer, the Board of Directors, or the Company Secretary.

• Perform other

duties and responsibilities

as assigned.

Qualifications:

• Bachelor's degree in Law, Business Administration, Corporate Governance or a related field.

• Master's degree or professional certification in Corporate Governance is an advantage.

• Minimum 3-5 years of experience in corporate secretarial, legal, governance, or compliance functions.

• Experience in company incorporation and registration with the (DBD), as well as providing corporate secretarial support for Board of Directors and Shareholders' Meetings in a listed company, multinational corporation, or large private organization, is preferred.

• Excellent written and verbal communication skills in both English and Thai.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Strong organizational, analytical, and project management skills.

• Ability to work under pressure while maintaining a high level of accuracy and confidentiality.

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Responsibilities:

Corporate Governance

• Ensure the Company's compliance with applicable corporate laws, regulations, the Articles of Association, and corporate governance requirements.

• Advise the Board of Directors and senior management on corporate governance best practices, statutory obligations, and regulatory compliance.

• Monitor changes in relevant laws, regulations, and governance standards, and recommend appropriate actions to ensure ongoing compliance.

Board & Shareholders' Meeting Management

• Coordinate and manage Board of Directors, Board Committee, stakeholder, and Shareholders' Meetings.

• Prepare and distribute meeting notices, agendas, board papers, and supporting documents in a timely manner.

• Attend meetings and prepare accurate meeting minutes, resolutions, and action logs within established timelines.

• Monitor and follow up on Board resolutions and action items to ensure timely implementation.

• Maintain an annual Board and Shareholders' meeting calendar and coordinate meeting logistics.

Corporate Documentation

• Maintain statutory registers, corporate records, minute books, and official company documents in accordance with legal and regulatory requirements.

• Prepare Board resolutions, Shareholders' resolutions, certificates, powers of attorney, and other corporate legal documents.

• Manage the execution of corporate documents, including physical and electronic signatures.

• Ensure proper filing, record retention, and secure custody of confidential corporate documents.

• Maintain and update company records with the Department of Business Development (DBD) and other relevant authorities.

Regulatory Compliance

• Liaise with the Department of Business Development (DBD), government authorities, regulators, legal advisors, auditors, and other external stakeholders on corporate governance matters.

• Prepare, review, and submit statutory filings and corporate documents within prescribed deadlines.

• Coordinate company incorporations, amendments to the Memorandum and Articles of Association, capital increases or reductions, changes in directors or shareholders, and other corporate transactions.

Advisory & Stakeholder Coordination

• Provide corporate secretarial support and governance advice to the Board of Directors, Board Committees, and executive management.

• Coordinate with internal departments, including Legal, Finance, Human Resources, Compliance, and other business units, on governance and regulatory matters.

• Foster effective communication between the Board, management, shareholders, and external stakeholders.

Other

Responsibilities

Handle confidential and sensitive information with the highest level of integrity, professionalism, and discretion.

• Support special assignments, strategic initiatives, and corporate projects as directed by the Chief Executive Officer, the Board of Directors, or the Company Secretary.

• Perform other

duties and responsibilities

as assigned.

Qualifications:

• Bachelor's degree in Law, Business Administration, Corporate Governance or a related field.

• Master's degree or professional certification in Corporate Governance is an advantage.

• Minimum 3-5 years of experience in corporate secretarial, legal, governance, or compliance functions.

• Experience in company incorporation and registration with the (DBD), as well as providing corporate secretarial support for Board of Directors and Shareholders' Meetings in a listed company, multinational corporation, or large private organization, is preferred.

• Excellent written and verbal communication skills in both English and Thai.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Strong organizational, analytical, and project management skills.

• Ability to work under pressure while maintaining a high level of accuracy and confidentiality.

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