Job Summary

The General Admin (Contract) provides comprehensive administrative, procurement, and office operations support to ensure smooth daily functioning of the organization. This role manages purchasing activities, vendor coordination, office facilities, and operational logistics with accuracy, efficiency, and compliance to company policies. Strong English communication is required to coordinate with international vendors, stakeholders, and documentation.

Key Responsibilities

• Coordinate end-to-end procurement activities, including requirement consolidation, vendor sourcing, quotation review, negotiation support, PR/PO creation, goods receipt, and documentation control.
• Maintain vendor relationships, ensure service and delivery compliance, and coordinate with Finance for timely payment processing.
• Manage office operations, including facilities coordination, equipment maintenance, office supplies replenishment, asset tracking, and liaison with building management.
• Support administrative tasks such as document management, courier handling, meeting arrangement, travel coordination, and consolidation of operational reports.
• Provide operational support for employee onboarding/offboarding logistics, access setup, workspace preparation, and asset return.
• Communicate effectively in English for vendor correspondence, document preparation, meeting coordination, and cross-functional interactions.
• Ensure adherence to procurement guidelines and administrative policies while maintaining accurate records and confidentiality.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 1–3 years’ experience in administration, procurement, operations, or office management.
• Strong English communication skills (written and verbal).
• Strong organizational and multitasking capability with high attention to detail.
• Good coordination and stakeholder-management skills with internal teams and external vendors.
• Proficient in MS Office and basic procurement/administrative processes.

• Able to work independently, manage confidential information, and handle tasks with professionalism.