Key responsibilities

Provide administrative and document support, as well as coordinate with relevant departments and external parties on behalf of partners and lawyers within the department.

• Prepare quotations for the department as assigned, covering both domestic and international clients.

• Communicate and coordinate with clients to obtain the necessary information and documents required for ongoing matters.

• Prepare and consolidate the department's weekly and monthly reports for presentation to management and partners.

• Coordinate internally within the department and across different departments, including following up on assigned tasks and ensuring timely completion.

• Coordinate with the Accounting Department to arrange the issuance of invoices and receipts to clients.

• Coordinate and manage meeting schedules for partners and lawyers within and across departments, including booking meeting rooms, arranging and setting up equipment, creating calendar invitations, and coordinating with relevant personnel to resolve technical issues.

• Provide additional administrative and coordination support as assigned

Qualifications

Bachelor's degree.

• Experience in Personal Assistant/Administration / Coordination. Experience working in a law firm or a related field will be an advantage.

• Strong coordination, communication, and follow-up skills.

• Ability to manage multiple tasks and prioritize work effectively.

• Detail-oriented, responsible, and able to complete tasks within deadlines.

• Good command of Microsoft Excel, Word, PowerPoint, Outlook, and Microsoft Teams.

• Intermediate English proficiency, with the ability to read and write emails and communicate on general work-related matters.

• Good interpersonal skills with the ability to work effectively as part of a team and communicate professionally with clients.

• Experience in preparing quotations, invoices, or coordinating with the Accounting Department will be an advantage.

Company Benefits

• Accident Insurance

• Health Insurance

• Social Security

• Annual Leave

Working Days and Hours

• Monday – Friday

Office Location

• Chamchuri Square Building : Direct access from MRT Sam Yan Station (Exit 2)

Company Website