ResponsibilitiesIT Contract & Vendor Management

• Manage IT-related contracts, including contract renewal, service agreements, and vendor documentation.

• Coordinate with vendors and suppliers to obtain quotations, compare proposals, and prepare supporting documents for approval.

• Coordinate vendor registration processes and maintain vendor records in accordance with company policies.

• Coordinate with internal departments and external service providers regarding IT projects, maintenance services, and operational requirements.

Budget & Procurement Administration

• Manage IT budget-related processes, including budget requests, expense tracking, payment coordination, and cost reporting.

• Prepare procurement requisitions, purchase-related documents, and coordinate with Finance, Accounting, Procurement, and other relevant departments.

IT Asset & License Management

• Manage and maintain IT asset inventories, including both tangible assets (computers, POS devices, printers, CCTV equipment, etc.) and intangible assets (software licenses, subscriptions, cloud services, and related IT resources).

• Monitor IT asset lifecycle management, including procurement, assignment, transfer, maintenance, renewal, and disposal.

• Assist in monitoring software license compliance and subscription renewals.

Documentation, Reporting & Administrative Support

• Maintain IT documentation, records, reports, and administrative files to ensure accuracy and compliance.

• Prepare periodic reports related to IT assets, expenses, contracts, and vendor performance.

• Support the IT Department in process improvement initiatives and administrative activities.

Coordination & Operational Support

• Coordinate with Store Managers, Human Resources Department, Finance Department, Accounting Department, Procurement Department, and other related parties.

• Troubleshooting related with POS, CCTV, Ishida printer, and so on

• Perform other duties as assigned by supervisor.

Qualification

• Good communication skills in English or Japanese will be an advantage.

• Open to all genders.

• At least 1-3 years of experience in IT Administration, Vendor Management, IT Asset Management, Procurement Coordination, or related fields.

• Knowledge of IT asset management, software licensing, procurement processes, vendor coordination, and basic IT infrastructure support.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Detail-oriented with good documentation and administrative skills.

• Strong communication skills with the ability to coordinate effectively with internal and external stakeholders.