Job Title: Administrative Assistant & Elementary Secretary

Job Summary:

This position facilitates effective administrative and secretarial task completion in the Elementary School. The role supports daily operations and smooth office functioning while assisting students and teachers during the school day and responding to parent communications. The position reports to the PA to the Elementary Principal and the Elementary Leadership Team.

Key Responsibilities:

Office Systems Management:

• Maintain efficient filing systems and student documentation
• Utilize database systems as directed by Elementary Vice Principals
• Manage office resources including copy machine operations, stationery inventory, and office supply procurement
• Organize equipment maintenance for copiers and shredders
• Enhance current office systems

Administrative Support:

• Provide secretarial and clerical assistance to leadership
• Arrange appointments for administrators, teachers, and parents
• Handle routine parent correspondence via email and phone
• Organize meeting materials and setup

Student-Related Duties:

• Record student late arrivals and early departures in Veracross
• Support student problem-solving and encourage independence
• Assist with documentation for student entry and withdrawal
• Provide field trip administrative support

Communication & Liaison:

• Respond to inquiries about school policies and procedures
• Manage telephone calls and internal messaging
• Distribute classroom information
• Act as interpreter when needed
• Coordinate with Secondary and Head Office for consistency

Required

Qualifications:

• Bachelor's degree in a related field
• Excellent command of English in reading, writing and speaking
• Solution-oriented, organized, and proactive approach
• Ability to work under pressure with students and parents
• Customer service experience
• Strong interpersonal skills and confidentiality awareness
• Excellent computer proficiency including Google Docs, spreadsheets, and Veracross
• Multitasking capability

Additional

Requirements:

Candidates must demonstrate familiarity with NIST child safeguarding policies, maintain awareness of abuse risks, abide by the Code of Conduct, and report concerns appropriately.