Job Purpose

Secretary is responsible for a variety of secretarial and general office duties in order to support and facilitate the activities of division. The job holder also assists in division budget, reports, official documents, as well as special projects as per assigned.

Key Accountabilities

• Provided comprehensive secretarial and administrative support, including calendar management, appointment scheduling, and coordination of conference calls to optimize time and minimize scheduling conflicts.
• Ensured accuracy, completeness, and compliance of incoming and outgoing documents with PTTEP’s standards; prioritized and tracked urgent items for timely processing.
• Maintained an organized and accessible document management system through regular updates, classification, and categorization.
• Handled sensitive and confidential matters with discretion, ensuring prompt escalation and resolution when required.
• Coordinated business travel arrangements (BTM), including itineraries, transportation, accommodation, and real-time support.
• Assisted in the consolidation of work programs and budgets, liaising with budget controllers to monitor and report on expenditures.
• Processed purchase/service orders, mission orders, material requisitions, and expense claims in line with company procedures.
• Facilitated communication with external parties by liaising with relevant function owners.
• Maintained and updated administrative databases for accurate and efficient referencing.
• Fostered positive relationships with internal and external stakeholders to support collaboration and workflow.
• Identified and reported potential issues or operational challenges to function owners.
• Ensured continuous availability of office supplies, equipment, and consumables.
• Actively participated in division activities and special projects, including project coordination and implementation support.
• Delivered general administrative support as required to ensure seamless daily operations.

Professional Knowledge & Experiences

• Vocational Certificate/ Diploma or bachelor’s degree in related fields
• 3-6-year experience in administrative and/or secretarial work
• Good command of both written and spoken English
• Ability to operate PC efficiently

Additional Desirable Qualification

• Good interpersonal skill, service-minded and mature
• Pleasant personality
• Ability to work independently, manage confidential information, handle high-pressure situations and solve unexpected problems in an appropriate manner
• Excellent organizational, multitasking and communication skills
• Good presentation skills