Pepsico Services Asia Co., Ltd. (Pepsi-Cola)
Senior Legal Assistant
atPepsico Services Asia Co., Ltd. (Pepsi-Cola)Overview:
Performs tasks in support of processes/project components for the General Law Business Partners area under general supervision, following area best practices to ensure accuracy, timeliness, and quality of work and escalating problems and roadblocks as they occur. Responsible for advice/counsel across multiple areas of the business, including providing legal advice/counsel in business-related areas of expertise.
Responsibilities: Document Management
- Contract management: entering basic contract information for each contract into legal database for filing/management purposes, and keeping contract database up-to-date, obtaining internal signatures and filing physical copies of contracts
- Filing, submitting, or registering documents with government entities
- Creating and maintaining legal files including document control
- Arrange physical signing to the directors and process on e-Signature signing
Administrative tasks
- Extensive diary management
- Organizing meetings (e.g. conference room arrangements, teleconference scheduling)
- Printing of required documents for meetings
- Screening incoming mail and document
- Organising domestic travel (e.g. to plants) - all L11 below should be managed directly with Travel Center in the future
- Expense claim and visa support where required – all level manager should manage their own T&E. Visa should be centralised with Travel center as well.
- Manage MyBuy - Create PO and Key in GR
Legal Works
- Provide legal advice on various legal matters as assigned by Function Head and Manager
- Provide legal support in drafting, negotiating, reviewing and approving relevant contracts required during ordinary course of business
- Preparing forms of powers of attorney and other legal documentation, including nondisclosure agreement, privacy notice form
- Communicating/liaising with government entities for information, issuance of documentation, follow up application process etc.
- Support for corporate secretary/corporate governance (e.g. setting up board and shareholder meetings, maintaining records of the meetings, and filing corporate registration with the authorities
- Provide legal researching, basic legal analysis to support lawyers in the team to ensure compliance of current and potential laws and regulatory trend which may concern the company's business such as civil and commercial law, labor law, privacy law and anti-trust, etc.
- Support privacy council to maintain privacy program such as conduct review and update on privacy data inventory, document, audit etc.
Expense and report
- Managing monthly expenses of legal cost center, including managing petit cash, cash advance
- Manage cost of external counsel engagement including invoice validation, invoice processing, monitoring and keeping track record of cost/expenses for each assignment as well as generate and provide report to BU or sector when required.
- Creating presentations and reports e.g. contract records, performance reports, training records etc.
Training and support
- Support on coordination with different departments on organizing and keeping track record of T&E, AB Training.
- Coordinate cross functionally to develop, implement and promote necessary templates, tools, applications or change in work process for more efficiency and time saving on works under the role
- Prepare and conduct training for internal staff focusing on trademarks, contract signing process, e-signatures etc.
Trademarks and Marketing Material
- Reviewing and approving artworks, disclaimer, communication and promotion on packaging materials.
- Review and ensure compliance of Trademark usage on packaging.
- Maintain list of active trademarks in use and on registration process.
- Process on new or update trademark registration and keep track of registration progress.
- Conduct clearance search for new trademark and trade name for new products.
Others
- To support on driving diversity in the legal profession in Thailand in setting up the Larry Thompson Fellowship Program for internship in legal function at PTT. To support legal team on preparation of the program such as plaining, job advertising, interview process, evaluation etc. Being mentor of the trainee for at least 1-2 weeks on work under scope of responsibilities e.g. packaging review and trademark search.
- Acting as gatekeeper as assigned by Controller to ensure on-time contract renewal by tracking and send reminder to stakeholders on contract expiry date
- Other ad hoc tasks/responsibilities/support as assigned by Legal Counsel
Additional Support on ICF scope
- Conduct trademark clearance for Vietnam Foods
- Bacheler degree in law. Having lawyer license is a plus.
- 2-4+ years of relevant experience is preferred. Would be a plus if used to work in the Legal Firm, having experience in managing legal document filing/submitting documents to government entities as well as knowledge of intellectual property, corporate law and food advertising law is a plus.
- Results driven with attention to detail
- Proven communication skills – verbal and written
- Technical efficiency with database systems
- Highly organized, able to meet deadlines and manage multiple demands
- Proficient knowledge of Microsoft Office. Excellent in Excel & PowerPoint is a plus.
- Fluent in Thai and English (speaking, reading, and writing)
Skills required
- Legal
- Compliance
- Labor law
- English (Excellent)
Experience required
- 2 years
Skills optional
- Meet Deadlines
- Microsoft Office
- Excel
Salary
- Negotiable
Job function
- Legal
- Administrative
- Teaching / Training
Job type
- Full-time
Company overview
Size:500-1000 employees
Industry:Consumer Products
Location:Bangkok
Website:www.pepsico.com
Founded in:1982
Ranking:4/5
PepsiCo is a large conglomerate with interests in manufacturing, marketing and selling a wide variety of carbonated and non-carbonated beverages, as well as salty, sweet and grain-based snacks, and other foods. Besides the Pepsi-Cola brands, the company owns the brands Quaker Oats, Gatorade, Frito-L ... Read more
Why join us: At PepsiCo, people from different backgrounds and experiences eagerly roll up their sleeves, pitch in and get to work. We share a desire to succeed, and to win! The work is exhilarating, the atmosphere is electric and the brands are world-class. We get great satisfaction knowing that our ideas are n ... Read more
Head office: 622 Emporium Tower, 8th, 17th & 22nd Floor, Sukhumvit Rd., Klongton, Klongtoey,
Benefits
- Education Allowance
- Employee discount
- Five-day work week
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