Duties and

Responsibilities

• Manage and coordinate all internal and external appointments and schedules for the executive.

• Plan, schedule, and organize executive meetings, including preparing and distributing agendas and meeting minutes.

• Coordinate all logistics for meetings, such as venue, equipment, and refreshments.

• Screen, check, and confirm various appointments (e.g., meetings, client visits).

• Prepare, review, and organize various documents, including reports, letters, and important contracts, ensuring accuracy and completeness before presenting them to the executive.

• Manage and maintain a systematic and confidential filing system for all documents.

• Handle all executive and organizational information with the highest level of confidentiality.

• Act as the primary point of contact and liaison between the executive and internal/external departments.

• Facilitate the flow of information and ensure clear communication.

• Coordinate all business travel arrangements, including booking flights, hotels, and preparing itineraries.

• Collect, summarize, and analyze data from various sources (e.g., monthly reports, market data, business trends) to prepare reports for meetings.

• Analyze and summarize complex reports or data into concise and easy-to-understand formats.

• Track and follow up on key issues and topics of interest, such as government policy changes or economic trends.

• Analyze the status and results of projects under the executive's supervision, summarize progress, and propose solutions to any issues.

• Follow up on the progress of work or projects as assigned by the executive.

• Verify information received before presenting it to the executive to prevent errors.

• Perform other duties as assigned by the supervisor.

Qualifications

• Bachelor's degree or higher in any field.

• Minimum of 2 years of experience as an Executive Secretary or Executive Assistant.

• Previous experience in a similar or related business environment will be an advantage.

• Experience working in a Public Limited Company (PLC), with an understanding of corporate practices and procedures, will be highly regarded.

• Excellent communication skills in English (both written and spoken).

• Proven ability to prepare and write official meeting reports and minutes in English.

• Able to work at the Head Office in Surat Thani for approximately 1-2 weeks, or for an appropriate period as required by the Company.