Key Responsibilities

Support sales and project-related documentation, including Quotations, Proposals, TORs, Presentations, and other supporting documents.

Coordinate with the Sales team and internal departments to ensure smooth project and business operations.

Manage and maintain company documents, records, and data in the Odoo system, ensuring accuracy and up-to-date information.

Monitor project progress, deliverables, and project status, and prepare progress reports for stakeholders.

Generate reports and analyze sales pipelines, leads, quotations, and project performance data.

Support meeting arrangements, prepare Minutes of Meeting (MoM), and follow up on action items.

Develop, maintain, and control internal standards documentation, such as SOPs, Work Procedures, and ISO-related documents.

Coordinate with external parties, including customers, partners, and government agencies, and follow up on related documentation and approvals.

Support procurement activities, including preparing PRs, approval memos, petty cash requests, and reimbursement documents.

Perform other duties as assigned.

Qualifications

Bachelor's degree in any field. Degrees in Business Administration, Management, IT Business, MIS, or related fields are preferred.

At least 1–3 years of experience in Administration, Coordination, Sales Support, Project Coordination, or related roles.

Proficient in Microsoft Office applications, particularly Excel and PowerPoint.

Strong coordination, communication, and multitasking skills.

Detail-oriented with excellent document management and organizational skills.

Experience in a Software House environment, ERP systems, Odoo, or ISO standards will be an advantage.