Accounting and Office Admin Duties

Accounting Duties:

• Prepare monthly Financial statements for Board of Directors meeting;
• Receive invoices and record them in accounting system;
• Prepare payment vouchers and cheques to pay company invoices;
• Prepare and send invoices for membership fees and other services;
• Confirm payments received and record them;
• Prepare overdue report at Board of Directors request;
• Deposit cheques received and withdraw cash from bank for petty cash and other expenses;
• Control petty cash by ensuring adequate amount of petty cash on hand;
• Calculate and pay staff salaries, social security fund and withholding tax;
• Calculate VAT, Tax, monthly W/T to be submitted;
• Handle other accounting-related tasks including liaising with bank, auditor and other relevant parties;
• Co-ordinate with accounting departments of other companies;
• Submit required financial statement to Ministry of Commerce;
• Prepare financial documents for special projects such as SCRIPT;
• Issue membership renewal requests in cooperation with membership Executive.

Office Administration Duties:

• Purchase stationary and office supplies;
• Support the booking messengers and couriers for office staff;
• Arrangement of photographer and transportation services;
• Order flowers and other necessary materials for the events;
• Arrange office maintenance with the building office;
• Mail invoices, receipts and official letters;
• Participate in INFORMA magazine and Directory distribution;
• Book the car and carry TV 42“ (to send and pick up) for PALAKISS – 2 times/1 year;
• Arrange the supply of member plates, cards and staff’s business cards;
• Keep track of staff sick and annual days, vacation dates, late dates;
• Share phone answering duty with other TICC Staff;
• Manage work permit and visa application for foreign staff;
• Report new staff and outgoing staff to the government;
• Submit Personal income Taxation for foreign staff;
• Deal with the Revenue Department for Tax ID No. for foreign staff;
• Registration of the guests during the events;
• Collect money during the event and report.

Additional Membership Duty:

• Teach and supervise interns to do membership duty.