Job Description

Role:                                     Finance & Operation Executive

Your Role will focus on:

·        Maintaining executive’s and team’s agenda through assisting in planning appointments, board meetings, conferences, etc.

·        Attending meetings and keep minutes

·        Receiving and screening phone calls and redirecting them when appropriate

·        Maintaining Accounting records and book-keeping, liaison with accounting firm.

·        Working with clients for placement of invoices, payment receipts, and relevant documents.

·        Keeping up with operation needs such as inventory stocking, supplier coordination, etc.

·        Assisting in team’s business development such as marketing materials, cold callings, etc.

·        Improve and Execute marketing requirements such as organizing client events, preparing marketing information, etc.

Job Brief

We are looking for a competent, energetic, and enthusiastic Finance & Operation Executive to support our company. You will be the one to organize and maintain the company’s daily operations and assist the company by performing a variety of administrative tasks.

Finance & Operation Executive must be quick professionals with great time-management and multitasking abilities. Furthermore, a drive to learn new things will accelerate career growth. It is with their diligence and competence in their work that will help propel the firm further.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned duties are carried on timely and efficiently. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

Responsibilities

Operation

·        Maintaining executive’s and team’s agenda through assisting in planning appointments, board meetings, conferences, etc.

·        Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

·        Handle confidential documents ensuring they remain secure

·        Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

·        Maintain electronic and paper records ensuring information is organized and easily accessible

·        Conduct research and prepare presentations or reports as assigned

·        Conduct Business Development initiatives such as cold-calling and organizing client events.

·        Preparation of marketing materials such as corporate profile, client’s profile, teasers, investment memorandum, etc.

·        Content Writing and Media Posting of the company’s performances

Finance

·        Prepare invoices or financial statements and provide assistance in bookkeeping

·        Work closely with accounting firm to produce report and submit government-related documents.

·        Preparing of quarterly and annual report

·        Cost-Controlling and Budgeting

Requirements

·        Bachelor of Business Administration in Accounting or Marketing or in relevant fields

·        Proficient in MS Office

·        Familiarity with basic research methods and reporting techniques

·        Excellent organizational and time-management skills

·        Outstanding communication and negotiation abilities

·        Integrity, Confident, Confidentiality