Get to know our Team:

• Agile and Fast-paced environment

• Friendly and Supportive team

Get to know the Role:

• To ensure functionality of the built environment by integrating people, place, process and technology

• Performance objectives and Key Performance Measures

• Provide leadership to the facilities management team.

• Demonstrate leadership & responsiveness and creativity

Front Desk Management

• Season Parking administration

• Onboarding Procedures such as access card issuance and email addition of new Grabbers

• Attending to internal customers and external customers queries

• Administrative duties such as raising of ePRs and invoice processing

• Tracking of OPEX and CAPEX costs in the company.

• Mail management

Facilities Management

• Work with cleaning vendors to ensure office cleanliness, pantry

• Vendor management: ensure vendors adhere to Service Level Agreements in contracts.

• Contract/ Lease management, to ensure that all contracts are renewed in time with accordance to regional procurement standards

• Liaise with Building Management on Building related matters.

• Effectively communicate with different stakeholders to uphold the maintenance of the office.

• Allocation of seats to departments based on their business needs

• Work with outsourced designers and internal stakeholders for minor expansion projects

• Lease matters and rental invoice processing

• Move Management: Ensure move transition of employees through clear communication.

• Ensure proper documentation pertaining to all site-related matters such as Floor plans, MEP drawings

• Supervision of minor repair works in the office.

• Ensuring Facilities Systems are updated regularly according to Regional Standards.

• Also assist Corp Security matters

Office Expansion Project Management

• Getting requirements from departments and managing expectation of departments

• Tracking of progress to ensure contractors adhere to project timeline and quality

• Liaising with security and IT department

• Ensuring relevant approvals from building management.

The must haves:

• Minimum 4 years of experience in relevant function

• Able to work in fast paced environment with minimal supervision

• Strong administration skills

• Good command of English