Job Description

(1 Year Contract with potential to become Full-time/Permanent)What are my responsibilities?Answer phone inquiries, direct calls and provide basic company informationPerform clerical duties, take memos, maintain files, and organize, photocopy, fax, and collate documents as neededArrange travel, accommodations, itineraries, and all correspondence related to arrangements as neededPlan, organize and implement events, such as meetings, business luncheons, or client dinnersManage executive schedule and act as a liaison for the executive teamPrepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetingsHandle confidential information; organize and maintain filesPrepare information and research for executive needsHelp plan company events, meetings, and employee team building activities or special projectsTrain, manage and supervise lower-level assistants, clerical staff, and receptionistsWhat do I need to qualify for this role?Bachelors degree in business administration or related field preferred3-5 years of prior experience in mid- to senior-level administration, business, management, or related fieldProficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)Experience scheduling appointments and updating calendarsExcellent written and verbal communication skillsAble to concentrate on multiple problems and tasks at onceExcellent time management and prioritization skillsComfortable in a fast-paced environment with multiple tasks and projectsAble to organize and manage large amounts of files, tasks, schedules, and informationSelf-directed and able to work without supervisionEnergetic and eager to tackle new projects and ideasComfortable in both a leadership and team-player role; able to manage team members, lead assistant meetings, and supervise when neededAnswer phone inquiries and direct calls for executive teamAble to perform all clerical duties, taking memos, maintaining files and confidential information, and organizing documents as neededOrganization: Gas and PowerCompany: Siemens LimitedExperience Level: Experienced ProfessionalJob Type: Full-time