The Administrative Assistant reports directly to the Administration Manager and is part of the Administration team responsible for carrying the administrative duties for the school including.

Responsibilities

• assisting with inquiries and issues from other members of staff and parents;
• dealing with general school e-mail correspondence promptly
• assisting with the report and control of children at the Bus Holding area at the end of each school day to ensuring children are accounted for and depart safely
• arranging for staff personal and business travel quotes and making bookings with the school's travel providers including acting as a liaison between staff and the school's travel agents
• liasing between the school's contracted bus service provider, the school and parents to control changes to routes, passenger, pick-up times etc.
• managing the presentation and update of canteen menus onto the school''s website, intranet and display TV screen displays in co-ordication with the canteen provider
• checking the provision of catering is according to request
• liaising with the catering provider to obtain quotes, book and manage the system for non-regular special catering requirements and special dietary requirements for the children
• assisting with record keeping including updating catering and bus reports
• assisting with processing online subscriptions and purchases
• assisting with controlling school trip budgets
• supervising the stock of office supplies and stationery
• assisting with the management of refreshments for visitors
• providing support to the reception function of the school
• assisting with extra-curricular administration
• assisting with ad-hoc administrative duties including providing support for special events e.g. speech day, concert and events.

Qualifications

• have a Bachelor's degree or equivalent
• have a good English and Thai communication skill
• have a pleasant personality with good interpersonal skills
• be positive, engaging and has a friendly manner to all staff, students, and visitors to the school
• be professional, neat and presentable both in the work and task undertaken and in their personal appearance
• have a can-do approach, be efficient and accurate in dealing with workand duties assigned
• be flexible in approach to work and enjoy working as a part of a team
• respect confidentiality as required
• promote a favorable impression of the school at all times
• comply with the school's policies and procedures.